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10 steps for optimal office cleaning services


Janitorial Services

Why is office cleaning important?


Office cleaning services hold significant importance for several reasons. Firstly, it enhances the work environment, making it more pleasant and fostering employee productivity. A clean and well-organized workspace reduces stress and helps employees focus more effectively. Moreover, office surfaces can accumulate germs and bacteria, which are potential sources of illness. Regular cleaning of these surfaces reduces the risk of infections and allergies, especially during high-pollen seasons, which is crucial for people with allergies. Lastly, cleaning services provided by Netcorp Entretien ensure a well-maintained and clean workplace, strengthening the professional image of a company and improving its reputation in the Greater Montreal area, including Laval, Longueuil, and surrounding regions.


  1. Emptying Trash Bins

    1. Example: Office trash cans, kitchen bins, and bathroom waste containers must be emptied daily.

    2. Description: Replace trash bags and transport waste to external bins to maintain a clean environment and avoid unpleasant odors.

  2. Dusting and Cleaning Surfaces

    1. Example: Dust desks, shelves, computers, and telephones.

    2. Description: Use microfiber cloths to remove dust from furniture, computers, monitors, and electronic devices, as well as high-up items like ceiling fans.

  3. Cleaning and Disinfecting Handles

    1. Example: Disinfect door handles in common areas like meeting rooms, kitchens, and bathrooms.

    2. Description: Use disinfectant to clean frequently touched areas such as door handles, light switches, and railings to reduce the spread of germs.

  4. Cleaning Windows and Glass Surfaces

    1. Example: Clean the meeting room windows, office glass partitions, and bathroom mirrors.

    2. Description: Use a glass cleaner to ensure clear, streak-free surfaces, improving natural light and the overall appearance of the office.

  5. Floor Cleaning and Maintenance

    1. Example: Vacuum carpets, sweep tiled floors in high-traffic areas, and mop the kitchen floor.

    2. Description: Depending on the type of flooring, sweep, vacuum, or mop using the appropriate cleaning solution to prevent dirt buildup and maintain a polished appearance.

  6. Cleaning Restrooms

    1. Example: Clean and disinfect toilet bowls, sinks, and faucet handles in bathrooms.

    2. Description: Thoroughly disinfect every element, including urinals, mirrors, and soap dispensers, and restock supplies (toilet paper, soap) to ensure impeccable hygiene.

  7. Kitchen Cleaning

    1. Example: Wipe countertops, clean the microwave, and empty the kitchen trash.

    2. Description: Clean sinks, tables, appliances (like the fridge and microwave), and dispose of food waste to prevent bacteria growth and maintain a healthy environment for employees.

  8. Disinfecting Electronic Devices

    1. Example: Clean phones, keyboards, mice, and computer screens in the offices.

    2. Description: Use specialized disinfecting wipes to eliminate germs from frequently handled devices, contributing to reducing the spread of illnesses in the workplace.

  9. Cleaning Air Vents

    1. Example: Dust ventilation grilles and vacuum air ducts to prevent dust accumulation.

    2. Description: Remove dust from ventilation grilles and periodically clean ducts to improve indoor air quality and prevent respiratory issues.

  10. Adapting the Maintenance Plan

    1. Example: Polish wooden furniture monthly or organize desk drawers quarterly.

    2. Description: Adjust tasks as needed, such as weekly deep cleanings (refrigerators, microwaves) or monthly tasks (furniture polishing, organizing storage spaces), to ensure all aspects of the office remain functional and clean.


These detailed descriptions outline the key steps to maintain a clean, professional, and healthy office environment for employees and visitors.


Equipment and Cleaning Products Used by Office Cleaning Companies

Specialized office cleaning companies use various equipment and products to ensure a healthy work environment. Services can include dusting, window cleaning, carpet and rug cleaning, and maintaining restrooms and floors. Here are some common services and tools used:

Cleaning Service

Tools and Equipment

Surface Cleaning

Microfiber cloths, disinfectant products

Window Washing

Squeegee, glass cleaner

Floor Maintenance

Vacuum cleaners, mops, detergents

Restroom Cleaning

Scrub brushes, disinfectant, cloths

By utilizing these methods and equipment, companies ensure a clean and safe workspace.


Skills Required for Office Cleaning

To perform effective office cleaning, certain skills are essential. It's important to be familiar with hygiene standards and the proper use of cleaning products and tools. The ability to work efficiently while ensuring safety is crucial, as is effective communication with clients. Additionally, a good cleaning professional should be organized, autonomous, and meticulous to provide high-quality service.


How to Stand Out as an Office Cleaning Professional

Here are several strategies to help you differentiate yourself in the office cleaning industry:


  • Offer superior quality services: Use high-quality equipment and cleaning products to outperform competitors. Highlight your specialties and innovative cleaning techniques.

  • Establish effective communication: Maintain regular communication with your clients by keeping them informed about services performed, cleaning schedules, and other relevant details. Good communication fosters trust.

  • Highlight your references, labels, and certifications: Present testimonials from satisfied clients and showcase your certifications or quality labels to strengthen your credibility and reassure new clients about your services.

  • Offer personalized cleaning services: Tailor your services to meet the specific needs of each client. This may include flexible schedules, customized cleaning frequencies, and specific services based on each company's requirements.

  • Adopt an eco-friendly approach: Use natural cleaning products and adopt environmentally friendly practices. This can attract clients concerned with sustainability.

  • Be proactive: Provide clients with tips and advice to help them keep their offices clean between visits. This demonstrates your commitment to maintaining a clean workspace for them.

  • Offer competitive pricing: Ensure your rates are competitive while reflecting the complexity and quality of your services. Offering attractive prices without compromising on quality can make a difference.


By applying these strategies, you can stand out as a professional office cleaner, attract new clients, and retain existing ones. Netcorp Entretien provides commercial cleaning services in Montreal, Laval, Longueuil, and surrounding areas.


How Do Office Cleaning Companies Charge for Their Services?


Office cleaning companies use various pricing methods for their services. Here are the main options:


  • Hourly pricing: This is the most common method in the sector. The cleaning company charges an hourly rate for each team member, and the length of the service depends on the office size, task complexity, and service frequency.

  • Per square meter pricing: The cost is based on the total area of the office to be cleaned. The company charges a fixed rate per square meter for each service, adjusting the pricing according to the space size.

  • Service-based pricing: This method applies a fixed rate for each specific service, regardless of the time required. It's often used for specialized tasks like window or carpet cleaning.

  • Flat-rate pricing: This option offers a monthly or annual rate that includes a certain number of cleanings over a set period. It's popular for regular clients with ongoing cleaning needs.


Importance of Transparency in Costs


For cleaning companies, it’s essential to provide clear and detailed estimates so clients can understand the costs associated with each service. Transparent pricing reassures clients and helps them make informed decisions when choosing a cleaning provider.


Conclusion: The Importance of Office Cleaning


Office cleaning is vital for the efficient operation of a business. It creates a pleasant work environment, boosts employee productivity, reduces the risk of allergies and illness, and enhances the company’s image. For cleaning professionals, it is crucial to master the profession, including adherence to hygiene and safety standards, and maintaining effective communication with clients.


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